What does the PreSynct Report Network do for my organization?

The PreSynct Report Network is a forms-based incident report writing system and document management platform with a workflow engine and full database for archive, storage and retrieval.  PreSynct is NIEM/N-DEx compatible and integrates with proprietary systems that are industry standards based.  An organization’s native forms are automated then utilized from report creation all the way through to distribution and archiving. Officers and Supervisors fill out reports using either a mobile client or their current local area network (LAN).  In the mobile environment, data is encrypted in transmission. 
 
Built within the PreSynct Report Network is a complete approval-rejection tracking process. Finalized incident reports can be shared with others using a cost-efficient paperless report distribution process. Information contained in the forms is stored in a SQL database for later retrieval and analysis.

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Is PreSynct the right paperless reporting system for my organization?

Yes, PreSynct is the right paperless reporting system for your company, especially if you have employees who currently use MS Word templates, fillable PDFs, or handwrite their reports. With PreSynct, you get a paperless environment for incident reporting and document management at an affordable price.

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Why do I need a new report writing system to write reports? My MSWord templates work just fine for my organization?

The incident report conveys your organization's image to the community and among your colleagues. It is a reflection of how you run your company and how effective your organization is. Customers and Peers often measure an organization on how incident reports are handled.

PreSynct Technologies, Inc. developed an automated, comprehensive forms-based incident reporting system for location-based and mobile reporting. The PreSynct paperless system automates manual processes, significantly cuts operational costs and greatly reduces carbon footprint.

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Why does my organization need to automate its processes?

It's been estimated that it costs $150.00 to create, process, validate, and manage a paper report.  The global economic downturn in recent years has caused major cuts in budgets. An organization with even just a few employees still needs to operate efficiently in order to be able to deliver top quality customer service. With PreSynct Report Network you can do more with less.  Your data will be more accurate.  You’ll spend less time completing and retrieving paper work and have more time to do mission-critical tasks. PreSynct is mobile. Users can write reports in the field. Overtime is reduced while accuracy is increased. 

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Why should I purchase an automated reporting system when my paper incident reports are free?

But are they really “free”?  The average 30-person group using paper-based incident reporting spends over $7,000 annually on paper and printer supplies alone. Experts report that the cost to print, copy, store, and mail copier paper is ten times the purchase price of the paper itself.  PreSynct return-on-investment (ROI) is less than one year.  With PreSynct Report Network, you save more money and work-hours in the long run.

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Will automating my report writing process really save time?

Yes, the PreSynct Report Network definitely saves time. We put your organization’s existing forms into our software so that your employees and supervisors are creating and approving reports that look and feel the same, except that they’re in digital format on a computer screen instead of in the paper format that they have been  using for a number of years.

Your employees can complete reports in the office or remotely with a mobile device.  There’s a built-in complete approval-rejection tracking process.  Reports are finalized much faster.  They can be shared with others immediately with our cost-effective paperless distribution. The PreSynct Report Network also comes with audit trails.  You have a record of who viewed a report and when with a time/date stamp.

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What does PreSynct Technologies offer that other companies don’t?

What sets PreSynct Technologies, Inc. apart from the competition is the highly personalized service that we give our customers. We keep in touch both before and after the sale.  There are no empty promises. We’ll be there when you need us . . . and we back that up with a money-back guarantee to prove it!

PreSynct solutions are specifically designed to interface easily with existing systems and to work from the user's perspective. PreSynct does not require the huge financial and time commitment usually involved with the installation of software.

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How much training is required for users to learn the system?

Users instantly feel at home with PreSynct because they’re completing the same form that they use to handwrite or type in MSWord or Adobe.  We put your existing forms into our system and your employees are already familiar with the form. There is no need for intensive training to help your workforce adjust to the new digital format.  We’ve been told by customers that the system is intuitive – it’s essentially trading paper and pen for a computer and keyboard.  Customers have also told us that behavior change management was minimal with PreSynct.

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How long will it take to get the system installed and up and running?

System configuration and most of the testing is conducted on each PreSynct system on our premises. On-site installation can be as short as one day for a basic configuration that requires little, if any integration with other systems. We also offer onsite training so you can be up and running using the PreSynct Report Network in just a matter of days – unlike some automated systems that takes weeks or months to get everything running smoothly.

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We’ve had our current reporting software systems for years. Can you convert our data into your system?

Yes, we can convert your data, depending on your existing incident report software technology. We will determine this after we’ve had the opportunity to review your existing report software and systems.

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What are the system requirements for running the PreSynct Report Network?

Server: Windows or Linux

Desktop PC: Windows or Linux.

Laptop: Windows or Linux.

Other Devices:  Ask about tablet devices.

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What should I consider before selecting software to automate my organization’s reporting and document management?

The primary considerations are functionality and cost.  Will I get significant, overall improvement in operations?  Is it user-friendly?  How much resistance will there be from employees?  What’s the total cost of ownership (TCO)? What will it cost after the initial purchase price is paid. What’s the vendor’s track record for performance and customer service?  Will this be a long-term solution to the problem?  How will the system enhance or disrupt existing systems?  How much support do you need after go-live?  In other words, do you have an IT department or will you depend completely on the vendor for support.

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What is UCR (Uniform Crime Reporting)?

According to the Federal Bureau of Investigations, UCR is a city, county, and state law enforcement program which provides a nationwide view of crime based on the submission of statistics by law enforcement agencies throughout the country. The Uniform Crime Reporting Program was conceived in 1929 by the International Association of Chiefs of Police to meet a need for reliable, uniform crime statistics for the nation.

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What is NIBRS (National Incident Based Reporting System)?

According to the Federal Bureau of Investigations, NIBRS is an incident-based reporting system through which data are collected on each single crime occurrence within 22 offense categories made up of 46 specific crimes called Group A offenses. NIBRS data are designed to be generated as a by-product of local, state, and federal automated records systems. Thus, an agency can build a system to suit its own needs, including any collection/storage of information required for administrative and operational purposes, in addition to reporting data required by NIBRS to the national UCR Program.

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What is GJXDM (Global Justice XML Data Model)?

The Global Justice XML Data Model (GJXDM) is intended to be a data reference model for the exchange of information within the justice and public safety communities. In a nutshell, the Global JXDM is a technology standard for sharing data between and among disparate electronic systems.
The Global JXDM removes the burden from agencies to independently create exchange standards. Through the use of a common vocabulary that is understood system to system, Global JXDM enables access from multiple sources and reuse in multiple applications.

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What is NIEM (National Information Exchange Model)?

NIEM, the National Information Exchange Model, is a partnership of the U.S. Department of Justice, the U.S. Department of Homeland Security, and the U.S. Department of Health and Human Services. It is designed to develop, disseminate and support enterprise-wide information exchange standards and processes that can enable jurisdictions to effectively share critical information in emergency situations, as well as support the day-to-day operations of agencies throughout the nation.

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What is N-DEx (Law Enforcement National Data Exchange)?

N-DEx brings together data from law enforcement agencies throughout the United States, including incident and case reports, booking and incarceration data, and parole/probation information. N-DEx detects relationships between people, vehicles/property, location, and/or crime characteristics. It “connects the dots” between data that is not seemingly related. And it supports multi-jurisdictional task forces—enhancing national information sharing, links between regional and state systems, and virtual regional information sharing.

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What is HIPAA (Health Insurance Portability and Accountability Act)?

The Health Insurance Portability & Accountability Act of 1996 (HIPAA)  Public Law was passed by Congress to protect the privacy of American’s personal health records, improve health insurance portability and continuity, combat waste, fraud and abuse in health care delivery, and reduce health care costs and administrative burden.

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What is PCI DSS?

The Payment Card Industry Data Security Standard (PCI DSS) is a set of requirements designed to ensure that all companies that process, store or transmit credit card information maintain a secure environment.  Essentially any merchant that has a Merchant ID (MID).

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